Office Administrator/Reception

  • Job Reference: GBS
  • Date Posted: 4 June 2024
  • Recruiter: Hartley Resourcing
  • Location: Southampton
  • Salary: £23,500 to £24,000
  • Sector: Administration
  • Job Type: Permanent
  • Contact: Gabby Barrett-Smith
  • Email:

Job Description

A very well respected regional company is looking for a Administrator (and reception lunch cover) near to Southampton Common. This is a great role for someone who is looking for a busy varied position; you will be providing administrative support to the Team and their Managers, assisting with Admin and covering Reception. You will have a confident, friendly manner and have a "can do" attitude.

The Role

This is a varied role that will suit somebody who likes to be kept busy and has a flexible approach to their work. The role will assist across three departments, so will be fantastic variety. Your duties will include the following:

  • To cover Reception, including dealing with incoming telephone calls and welcoming visitors into the office, being a professional first point of contact for the company. This is covering one hour at lunchtime and two short breaks through the day.
  • Helping with admin for the procurement manager, keeping files organised, computer databases up to date and collecting and inputting supplier information. You will also interact with suppliers by telephone, chasing approvals etc.
  • Assisting the Training department, coordinating booking of training courses, updating spreadsheets and sorting out training certificates.

Ideal candidate

The ideal candidate will be an excellent communicator, be highly organised and the ability to be flexible and adaptable is essential. You may have some Reception or Customer Service/Administration experience. Most importantly, you will have a warm and friendly manner and enjoy dealing with people.

Additional Information

Great company with a friendly environment plus there is free car parking.

Please note, due to the volume of applications we are unable to contact each applicant individually. If you have not heard from us within 2 days of application please assume that you have been unsuccessful on this occasion.